Staff Job Openings

Job title:

FLSA Classification:

Reports to:

Human Resources & Compliance Specialist

Exempt, On Campus

Vice President of Human Resources

Position goal:

The goal for each member of the USW campus community is to believe and live consistently by the principles of the mission of the University. The USW mission is as follows:

University of the Southwest is a Christ-centered educational community dedicated to developing men and women for a lifetime of servant leadership by emphasizing individual faith, responsibility, and initiative.

Teaching at University of the Southwest adheres to belief in God, in the Bible as the inspired Word of God, in Jesus Christ as the Son of God, and in the separation of church and state.
University of the Southwest strives for excellence in academic curriculum, campus life programming, and student activities in a supportive educational community where freedom of thought and expression is honored and the demonstration of faith in acts of service is encouraged.
At University of the Southwest, students are instructed and mentored by a faculty and staff who demonstrate Christ-centered values and maintain an environment where students can live and work cooperatively, valuing the multiple cultures from which they came.
As a community of initiative, University of the Southwest challenges graduates to become enterprising members of our society contributing to the common good by advocating and participating in the productive commerce of free enterprise, the constitutional privilege of self-government, and the practical contributions of community service.

Position Summary:

The Human Resources Specialist provides administrative and operational support to the Vice President of Human Resources and serves as a key resource for payroll administration, student compliance training, student Title IX case management, athletic compliance support, and employee services. The position is responsible for coordinating payroll through Paycom, managing required student training programs, supporting student-athlete eligibility certification, serving as the Senior Woman Leader for Athletics, and ensuring compliance with institutional and regulatory requirements while maintaining the highest standards of confidentiality and customer service.

Essential Functions:

Human Resources Administration

Provides administrative support to the Vice President of Human Resources in all areas of HR operations.
Assists with the recruitment process, including posting positions, maintaining applicant records, and communicating with candidates.
Facilitates onboarding of student employees.
Maintains personnel files and HR records in accordance with institutional policies and applicable regulations.
Assists with responding to employee inquiries regarding policies, procedures, benefits, and payroll matters.
Assists with audits, reports, surveys, and compliance documentation.
Maintains confidentiality of employee and student records and sensitive information.

Payroll Administration

Serves as the primary administrator for payroll processing through Paycom.
Reviews and audits employee timekeeping records for accuracy and completeness.
Coordinates payroll schedules and ensures timely processing of payroll.
Assists employees and supervisors with Paycom-related questions and system navigation.
Maintains payroll records and prepares payroll reports as requested.
Ensures compliance with federal, state, and institutional payroll regulations and policies.
Serves as liaison with the Business Office regarding payroll-related matters.

Student Training Administration

Administers and tracks all required student compliance training programs.
Assigns mandatory training modules to students through the institution's learning management or compliance platform.
Monitors training completion rates and provides regular compliance reports.
Communicates with students regarding training requirements, deadlines, and completion status.
Collaborates with Student Affairs, Academic Affairs, Athletics, and other departments to ensure compliance with institutional and regulatory training requirements.
Maintains accurate records of student training assignments and completions.

Student Title IX Coordination Support

Serves as the primary administrator for student Title IX intake and case tracking.
Receives and documents reports, complaints, and referrals related to student Title IX matters.
Coordinates meetings, communications, documentation, and case management activities under the direction of the designated Title IX Coordinator.
Maintains confidential Title IX records and case files in accordance with institutional policy and federal requirements.
Tracks case timelines, training requirements, and reporting obligations.
Assists with Title IX education, prevention, and awareness initiatives.
Coordinates student Title IX training assignments and maintains completion records.

Compliance and Reporting

Assists in ensuring compliance with employment laws, institutional policies, and regulatory requirements.
Prepares routine reports related to payroll, HR metrics, training compliance, and Title IX activities.
Participates in internal and external audits as requested.
Identifies process improvement opportunities and assists with implementation.
Assists the Registrar's Office with certification of student-athlete eligibility in accordance with institutional, conference, and applicable athletic association requirements.
Serves as the institution's Senior Woman Leader (SWL) within the Athletics Department by collaborating with Athletics leadership to promote compliance and equity among student-athletes, particularly supporting opportunities for women in athletics.

Other responsibilities:

Provides support during employee events, recognition activities, and institutional functions.
Assists with special projects assigned by the Vice President of Human Resources.
Participates in campus committees and activities as appropriate.
Performs other duties as assigned.

Education, experience, & skills required:

Associate's degree required; Bachelor's degree in Human Resources, Business Administration, Higher Education Administration, or related field preferred.
Minimum of two years of human resources, payroll, compliance, or administrative experience.
Experience with payroll systems required; Paycom experience strongly preferred.
Experience in higher education preferred.
Experience working with confidential records and sensitive information required.
Working knowledge of human resources principles and payroll administration.
Ability to maintain confidentiality and exercise sound judgment.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail and accuracy.
Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
Ability to learn and utilize HRIS, payroll, training, and case management systems.
Demonstrated customer service orientation and problem-solving ability.
Ability to work independently and collaboratively in a team environment.

APPLY NOW!

PDF applications should be submitted via email to Veronica Torrez (vtorrez@usw.edu). Applications completed via portal will be automatically submitted.