Payment of Charges

Payment Plan

Contact the Business Office or website for details.

Payment of Charges

University of the Southwest operates on a semester system for payment of tuition, fees, board and housing.  Payment is accepted by the Cashier located in the J.L. Burke Hall Administration Building, Monday – Friday from 8:00 am – 5:00 pm Mountain Standard Time (MST) or through the student portal using a credit or debit card.

All charges for tuition and fees are due and payable one week before the start of classes.  

If in any case these financial obligations are not cleared before the end of the semester:
  1. Student will not be allowed to attend class.
  2. Student will not be allowed to participate in final exams.
  3. Student will not be allowed to participate in their sport.
  4. Student will not be allowed to enroll in subsequent terms.
  5. Student will be asked to leave the campus if the balance exceeds $500.
  6. Further transactions (including transcripts and grades information) will be suspended until the student clears all financial obligations to the University.

The University reserves the right to administratively cancel registration of any student who fails to pay his or her debts to the University. Academic credits, transcripts, and diplomas will be withheld until all financial obligations are paid.  Any student who gives a check for insufficient funds to the University will be subject to a $30 Non-Sufficient Funds Charge and disciplinary action.

Late Payments

All charges of tuition and fees are due payable one week before the start of classes.  If you have a payment plan agreement, payments must be received monthly on the date due. Late payments will be charged $30 for each payment past due.  Students who do not make the appropriate payments to the school will be subject to the following actions from the date that the semester begins:

  • 15 days from the beginning of the semester meal service will be suspended and a student will be prevented from participating in his or her sport until financial obligations are met.
  • 20 days from the beginning of the semester the student will be asked to leave the premises.

Academic credits, class attendance will be interrupted, participating in final exams will not be allowed, transcripts and diplomas will be withheld until all financial obligations are paid.

Refund Policy

Schedule Changes

Students will receive a 100 percent refund of tuition for classes dropped no later than 5:00 p.m. Mountain Standard Time the Friday after classes begin for the regular terms and the second day after classes begin for the shorter terms. Specific dates are published in the official academic calendar.  There will be NO REFUND from withdrawal of classes after the add/drop period.  Please contact the Business Office for the refund information.

Dropped Classes

Students will receive a 100 percent refund of tuition for classes dropped no later than 5:00 p.m. Mountain Standard Time the Friday after classes begin for the regular terms and the second day after classes begin for the shorter terms. Specific dates are published in the official academic calendar.  There will be NO REFUND from withdrawal of classes after the add/drop period.  Please contact the Business Office for the refund information.

Active academic Participation Policy

Federal Financial Aid Regulations require that all students demonstrate active academic participation in order for the institution to distribute federal loans and grants. In order to comply with these regulations, all student must actively participate in Week 1 academic assignments prior to midnight Sunday during the first week of class.  Failure to participate in Week 1 academic assignments prior to midnight Sunday will result in the student being dropped from the course.  This policy will be consistently applied.

Withdrawal from the University

Students completely withdrawing from the University on or before the 60 percent point of the semester will receive a pro-rated refund of tuition, fees (excludes change fee), room and board.  There will be NO REFUND from withdrawal of any charges after the last day of the day to drop/add during the first week of classes.

Student completely withdrawing from the university on or before the last day of the first week of classes of any term less than 8 weeks in duration will receive a 50% refund of their tuition, fee, room, and board.  There will be NO REFUND from withdrawal of any charges after the last day of the first week of classes.

Repayment Distribution Policy

The University will return the Student Financial Aid (SFA) portion of the repayment to programs in the following order:

    14. Unsubsidized Direct Loans                               17. Pell Grant
    15. Subsidized Direct Loans                                  18. FSEOG
    16. Direct Loan Plus (Parent or                              19.TEACH Grant
         Graduate Student)                                         20. Other Title IV Programs