Payment of Charges

Payment of Charges

Payments are accepted by the Cashier in the Business Office located in the J. L. Burke Hall Administration Building, Monday – Friday from 8:00 a.m. – 5:00 p.m.Mountain Standard Time (MST) or through the Self-Service student portal using a credit or debit card.

All charges for tuition and fees are due and payable one week before the start of classes unless Financial Aid or a Payment Plan is in place. The University reserves the right to administratively cancel registration of any student who fails to pay their debts to the University. Academic credits, transcripts, and diplomas will be withheld until all financial obligations are paid. Athletes may be prohibited from participating in their sport for non-payment or falling behind on payments.


University of the Southwest operates on a semester system for Undergraduate students regarding payment of tuition, fees, room and board. If a student owes an amount equivalent to one-half of tuition charges for the semester, they will not be eligible to register for future classes.


University of the Southwest operates on a semester system (with A and B modules) for Graduate students regarding payment of tuition and fees. If a student owes an amount equivalent to one class of tuition charges for the term, they will not be eligible to register for future classes.

Payment Plans

Students may set up payment plans through Self-Service. Payment plan options will vary based on the term and dates in which a student wishes to setup a plan. Each plan has a $50.00 set-up fee, which is added to the first payment. Payment is due on the dates listed within the payment plan and is the responsibility of the student to make payments on time or a late fee of $30.00 will be applied. Payment plans do not clear the student’s responsibility until all payments have been made. Contact the Business Office for questions.

VA Pending Payment Compliance

In accordance with Title 38 US Code 3679(e), University of the Southwest (USW) adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post-9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31) benefits, while payment to the institution is pending from VA. University of the Southwest (USW) will not:

  1. Prevent the student’s enrollment;
  2. Assess a late penalty fee to the student;
  3. Require the student to secure alternative or additional funding;
  4. Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

  1. Produce the VA Certificate of Eligibility (COE) by the published due tuition due date (i.e., approximately one week prior to the first day of class);
  2. Provide a written request to be certified, which can be completed with the USW VA Certification Request Form;
  3. Provide any additional information needed to properly certify the enrollment.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

Insufficient Checks

A student who gives a check for insufficient funds to the University will be subject to a $35 insufficient funds charge and possible disciplinary action.